The St Austell Festival of Music and Speech is a performing arts organisation run entirely by volunteers and registered with the Charity Commisssion. New regulations about data protection came into force on 25th May 2018. Information such as names, addresses, dates of birth, email addresses and phone numbers can all be described as ‘personal data’.
What Information Do We Collect About You?
In our festival organisation we handle personal data regularly through paper entry forms, mailing lists, committee, accompanist and volunteer details, information about sponsors and Friends of the Festival etc. We will only ask for such information as is necessary for the efficient administration of the Festival. We do not ask for ‘sensitive personal data’ unless there is a legitimate reason for this – for example, where an entrant may need support to participate in a class, or where there is a legal requirement.
How Will We Use the Information About You?
We collect information about you in order to process entry to classes in the Festival and for any other administrative functions of the Festival. Access to this data will be restricted to those personnel who administer the festival. It will be stored on password controlled computers; when hard copies are sometimes used to ease administration, they will be kept in a secure place.
Please note that we use the third-party RunMyFestival system to administer entries. They hold the data on our behalf so please also refer to the RunMyFestival data protection policy and terms of use.
Legal Basis
Personal data will not be collected and processed without your unconditional consent or where there is a legitimate interest.
Access To Your Data and Correction
Everyone has a right to know what personal data we hold about them and, if they request it, to receive a hard copy of this information at any time. This information can be requested from the Data Protection Officer, Sue Green ([email protected]). We want to make sure that the personal data we hold about you is accurate and up to date and all reasonable efforts will be made to ensure this is the case. You may ask us to correct or remove any information you think is inaccurate.
Retention of Data
Data may be retained according to the Festival’s Data Protection Policy, which may be found on our website or by application to the Data Protection Officer (as above).
Do We Share This Information With Anyone Else?
The festival will not pass collected data to any third party unless required to do so by law, but it should be noted that names (only) of competitors will appear in our Festival programmes and the names of class winners will be posted on the website and in the local press. If you do not wish a name to appear in any of these places, this should be made clear at the time of entry.
Data Protection Officer: Sue Green
[email protected]
Website: www.staustellfestival.org